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The Ultimate Guide To Accounting For Veterinarians

accounting for Veterinarians

As a veterinarian, one may possess the capability to undertake tasks such as invoicing, tax obligations, or cash flow management; however, it must be recognized that accountants are better suited for such responsibilities. 

Nonetheless, if you are the proprietor of a small enterprise, it may be feasible for you to carry out these tasks yourself.

Veterinarians who possess substantial sales volumes necessitate the services of an accounting agency to keep track of their financial affairs. Such tasks can be excessively time-consuming if conducted alone, making it more convenient to engage an accounting firm.

Recent research has revealed that veterinarians can save funds by adhering to sound accounting principles, which can lead to greater efficiency and precision.

This discourse shall deliberate on the diverse options accessible to veterinarians and the associated expenses. 

What is accounting for Veterinarians? 

Accounting is the process of capturing and summarizing financial data to guarantee that an organization’s financial status is robust, and accounting standards are being adhered to. This comprises keeping track of expenditures, preparing tax returns, and validating the correctness of financial statements.

Small business owners may possess rudimentary bookkeeping and accounting abilities; however, the lack of knowledge about financial ideas and procedures may result in poor decision-making in regard to expenditure and financial management.

Research studies indicate that companies utilizing accounting software tend to be more lucrative and have superior cash flow, reducing the time consumed by 34% on accounting duties. We explored several options that may be beneficial to veterinarians.

Zoho Books



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Who should you use ZohoBooks? Small/medium-size or new cleaning business owner. It has the best price and comes bundled as a part of Zoho One.

Price score 9
Efficiency score 8
Easiness score 9
Reputation score 8
Support score 7
  • Supports a free plan
  • It has detailed reporting, creating a report for Sales Person, Items and Customer, overdue invoices, and payment reminders
  • Supports multi-currency on every payment plan
  • It has all the accounting features with a friendly interface
  • Easy to access from any device
  • Very simple to categorize funds, and connect with other tools in Zoho Suite
  • Becomes costly as the number of users increases
  • It supports a few payment gateways
  • It’s a little tricky to set the profit-and-loss statement to cover the right months
  • It misses some QuickBooks features such as Payroll



QuickBooks Intuit

Check Out Features

Why should you use QuickBooks? It's the best option for small to medium-sized businesses since it has too many features that fit this category. QuickBooks is the industry standard and most accountants work with it.  It's also ideal for small business owners without in-house bookkeepers, since it allows you to use its online version from any device.

Price score 6
Efficiency score 10
Easiness score 8
Reputation score 10
Support score 6
  • Easy and quick to set up with the support of non-accountants
  • It integrates with most other small business software out there that has any sort of financial functionality
  • Provides good accounting and financial reports
  • You can track old financial records and compare them to the current records to get valuable insight into the financial situation
  • Easy to access from any device
  • You can back up your data to the cloud and access it remotely
  • You can only include 1000 daily records on the invoice
  • The banking function takes several days to sync up to the banking balance
  • Not all bank accounts would link originally to the software
  • Problems with exporting the data as you can’t even export to Google Sheets
  • Too many features confuse business owners

If you want to keep a record of your business activities, you can use the “record” or “log” feature in the accounting software you’re using. This tool allows you to keep track of every action you perform on your computer. When using accounting software, you need to keep track of all financial transactions and income. 

The software will then calculate your profit and loss statements based on the data you provide. You should record recurring expenses, such as rent and salaries, to save time. You also need to create invoices for each client to monitor revenue. The accounting software provides a financial status chart, which includes information about income and expenses. It is essential to record every transaction accurately.

Record Cost Of Goods Sold (COGS) 

“Cost of goods sold” (COGS) is a metric used to calculate the total cost of inventory sold by a company. 

This includes the original cost of items, as well as any additional costs associated with selling them, such as shipping and handling fees. COGS is critical because it provides a more accurate picture of a company’s financial performance by taking into account the actual costs incurred.

To keep track of a veterinarian’s finances, it is essential to create a chart of accounts. This chart should show the amount spent on salaries, rent, and other expenses, as well as the amount of money earned by the veterinarian. 

Make a chart of accounts 

The chart of accounts for a veterinarian would include accounts for money made from sales, what it costs to make the food, what the veterinarian spends on things like rent and salaries, what it owns (like ovens and machines), and how much money the veterinarian has left over.

When a business makes sales and spends money to buy things like supplies and pay people to help, that’s called the costs of doing business. Then, the business might have money left over (called profits) or might have to borrow money to cover those expenses. 

After that, the business might have to give some of that money back to shareholders (called equity) or keep it all (called retained earnings).

Automate the accounting process 

Automation of the accounting process saves time by automating time-consuming tasks such as reconciling accounts, paying salaries, and issuing invoices. 

Invoice processing software is one tool that can help businesses save up to 50% of the time it would take to process invoices manually. 

Hire an accountant 

Hiring an accountant can also be helpful in keeping your finances accurate and organized, especially if you do not have time to do the work yourself. 

An accountant can help set up automated processes to take care of your business finances and avoid any fines or penalties.

Best accounting agencies for veterinarians

Here are some good accounting firms you might want to consider.

1-800 Accounting Agency

1-800Accountant is an accounting agency based in New York. 1-800Accountant specializes in working with small businesses. It offers services starting from $0 to $375/month, which is quite affordable.

Accotax Accounting Agency

Accotax is an accounting agency based in London that works internationally with small businesses, partnerships, and other business types. Accotax’s pricing is perfect for startups and self-employed, ranging from $265 to $600/month on average.

It has a 4.9-star rating on Google My Business, a 4.7-star rating on Facebook, and a 4.9-star rating on Trust Index.

Best 5 Accounting Tips For Veterinarian

1-Use accrual-based accounting to record transactions

2-Understand basic tax requirements

3-Keep your business bills

4-Reconcile your transactions

5-Create a business bank account

Use accrual-based accounting to record transactions 

Accrual-based accounting involves recording revenue and expenses at the time they occur, as opposed to when payment is made. This approach allows for better long-term financial tracking, enabling businesses to gauge their overall performance.

The use of accrual-based accounting facilitates a more comprehensive understanding of a company’s earnings and expenditures over time. This, in turn, allows for more effective planning, as companies can better anticipate the need to cover expenses as they arise.

The process of auditing financial reports ensures that a company’s accounting practices conform to Generally Accepted Accounting Principles (GAAP). 

This standardization is critical to maintaining consistency within a given industry, and ultimately helps ensure the accuracy of financial reporting across businesses.

Understand basic tax requirements

When it comes to filing your taxes, it’s important to make sure you have all the necessary forms and information to accurately report your income and expenses. You can potentially reduce the amount of taxes owed through deductions and credits.

Deductions are a great way to lower your tax bill, and there are many types to consider. For example, if you own a home, you may be able to deduct your mortgage interest payments. Charitable donations and medical expenses can also be deducted.

Another option to explore is tax credits, which act like incentives to encourage spending in certain areas. Some common credits include those for child care costs, earned income, and student loan interest.

To ensure accuracy in reporting, it’s important to include all sources of taxable income, such as wages from employers, self-employment earnings, dividends from investments, and any capital gains or losses from stocks or mutual funds.

It’s also important to keep in mind that each state has its own tax laws and deadlines for filing. Before the April 17 deadline, be sure to review your state’s rules and regulations, including any special tax considerations that may apply.

Keep your business bills 

Keeping track of due dates and ensuring timely payments can be quite a hassle. However, implementing a reliable system can ease the burden and keep your business on track.

One excellent solution that can make a significant difference is using an online payment platform. Platforms like Melio are trusted and provide seamless and hassle-free bill payments, allowing you to focus on other important aspects of your business.

One of the major benefits of such platforms is that they ensure timely payments, reducing the risk of late fees or interest charges. Additionally, payment reminders can help you stay on top of your bills and avoid missing any crucial due dates.

By setting up recurring payments, you can eliminate the need for manual payment processing and focus on growing your business.

Reconcile your transactions 

Reconciling your financial records is crucial for ensuring accuracy and up-to-date information in your accounting system. It also helps identify any errors or discrepancies, allowing you to address them promptly before they cause any significant problems.

When reconciling a debt, you need to gather all relevant documentation, including bank statements, invoices, and receipts. This helps minimize any discrepancies between what you owe and what you’ve actually spent on items.

The next step is to enter each transaction into the online banking feature, which then downloads the transactions from your bank account. The transactions should then be verified against the associated paper trail documentation, such as invoices and receipts.

If any discrepancies arise during this process, further investigation may be necessary to determine the root cause of the issue. 

By reconciling your accounts regularly, you can stay on top of your finances and avoid any potential errors or discrepancies that could negatively impact your business.

Create a business bank account

As a business owner, having a business bank account is an important aspect of effectively managing your finances. 

Not only does it allow you to keep track of your income and expenses, but it also helps you ensure that your taxes are paid correctly. 

Another critical aspect of running a successful business is having an insurance policy that protects your company from financial liability in case something goes wrong. 

To start, you’ll need to determine what type of entity your business will be, whether it’s a sole proprietorship, partnership, or corporation. Once you have made this decision, you can then begin researching different banks to find the best one that meets your specific needs.

You’ll also need to gather all the required documentation, such as articles of incorporation or DBA forms, as well as proof of identity. Finally, you’ll need to make an initial deposit into the new accounts to activate them immediately.

You can ensure that all your business-related funds are tracked efficiently and avoid any potential legal issues in the future. Taking these necessary steps is a valuable investment in the success and security of your business.

Accounting for Veterinarian FAQ

How often should I review my books and financial records, so they stay accurate and up-to-date?

A monthly review of financial statements, balance sheets, cash flow statements, and other related documents is highly recommended. 

This helps ensure that all transactions have been properly recorded and appear accurately in important reports like profit & loss statements or accounts receivable/payable summaries.

If your business experiences rapid changes, it may be necessary to increase the frequency of your reviews to ensure that all aspects are in line with your goals. 

For example, if you experience large fluctuations in revenue from one month to the next due to seasonality, having weekly reviews can be helpful in tracking these changes accurately over time.

 What taxes do I need to pay as part of running my veterinarian business? 

As a veterinarian business owner, you must also consider the taxes you need to pay. 

Depending on your state’s laws, you may need to pay sales tax, employer payroll tax, and other taxes. It’s always advisable to seek the advice of an experienced accountant who can guide you through the specific requirements and help you stay compliant with regulations.


  • Abdulrahman Henedy

    Abdulrahman is a financial advisor with +3 experience writing about accounting and banking. He finished his accounting degree at Banha University, took the Nanodegree from Udacity with a degree in Marketing, and had previously finished a banking degree from The University of Illinois. Frequently appears on History, Yahoo News, and GoBankingRates as a financial expert. His side hustle is search engine optimization (SEO) as he gains this experience while working as a writer for a couple of large sites.

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